Philadelphia 2016 Host Committee Announces Insurance Request for Proposal

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PHILADELPHIA, PA – The Philadelphia 2016 Host Committee for the Democratic National Convention today announced that it is seeking requests for proposals for an experienced insurance brokerage firm to cover a variety of insurance needs for the 2016 Democratic National Convention. The brokerage firm will be responsible for providing a full scope of protections for the Convention, including risk management, insurance brokerage and claims consulting and processing services, in the most cost-effective manner possible.

“As we continue to prepare for the Convention in a way that represents the makeup of Philadelphia, we look forward to receiving proposals from an array of diverse vendors in response to the RFP,” said Kevin Washo, Executive Director of the Philadelphia 2016 Host Committee. “This is an important step in our preparations for the Convention, and we encourage all insurance brokerage firm owners who believe they can provide the needed services to apply.”

The RFP became active on Thursday, October 1. Proposing firms must submit notification of their intent to bid by Friday, October 9 and submit their final proposals by Friday, October 23. 

Once selected, the insurance broker will advise and assist the Host Committee and the Democratic National Convention Committee (DNCC) in designing and implementing a risk management program, coordinating with the Office of Risk Management of the City of Philadelphia, and establishing and administering a system for claims processing.

Each proposer should have experience in large scale, fast-track events and should be, or can prove has worked with, minority-owned business enterprises (MBEs), women-owned business enterprises (WBEs), business enterprises owned by persons with disabilities (DsBEs), veteran-owned business enterprises (VBEs), disadvantaged business enterprises (DBEs), LGBT businesses (LGBTBEs), and unionized workers. The DNCC and the Host Committee are committed to working with an inclusive group of vendors to present the Convention.

Brokers are required to provide the following coverages: 

  • Commercial general liability insurance;
  • Umbrella or excess liability insurance;
  • Real and personal property insurance;
  • Commercial automobile liability insurance;
  • Money and securities insurance;
  • Crime and kidnap, ransom and extortion insurance;
  • Accidental death and dismemberment insurance;
  • Directors’ and officers’ liability insurance;
  • Worker’s compensation/employer’s liability insurance for all Convention volunteers;
  • Cancellation/relocation coverage;
  • Cyber insurance.

All policies must be placed with insurance companies admitted to do business in Pennsylvania and carrying a current rating of at least “A-“ by A.M. Best, a global credit rating agency that focuses on the insurance industry.

Proposals will be evaluated based on a variety of criteria, including:

  • Ability to meet the requirements and scope of services;
  • Proposed solutions and processes for the specified business requirements;
  • Relevant expertise, reliability, experience and history of the proposer and demonstrated success managing an insurance and risk management program for an event of this magnitude and scope;
  • Key personnel who will be directly assigned to the project;
  • Cost of services;
  • Ability to meet proposed project schedule;
  • Relationships to Philadelphia, Pennsylvania, and the surrounding area;
  • Participation of MBEs, WBEs, DsBEs, VBEs, LGBTBEs, and/or DBEs;
  • Local resources to support the endeavor.

The RFP can be accessed here. The contract award will be issued the week of November 2.

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